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Compass Primary School

Attendance letter - English

Dear Parents / Carers,

We are continuing to experience problems with poor attendance and high levels of illness and I just wanted to clarify the situation in relation to authorised and unauthorised illness and what to do in the event of your child’s illness/absence;

No holidays will be authorised in term time under any circumstances.

Other absences (non illness related and non family holiday absences such as funerals for example “exceptional circumstances”) may be authorised at the discretion of the Head Teacher. A form must be collected from the office to be completed by the Parent and returned to the office prior to the absence in every case. Even if the absence is unauthorised a form is still required to be completed so we know the whereabouts of the child and the duration of the absence.


You are required to telephone the school every day to report your child’s absence. Please try to ensure this is before 9:30am. This is school policy. You can leave a message on the school telephone stating your child’s name, class and reason for absence/illness if you are unable to speak to an officer.

Providing you telephone the school every day we will authorise up to 2 day’s illness. If you do not telephone the school, the school’s inclusion officer will contact you and whether that absence is then authorised will be at the Head Teacher’s discretion.

If your child is absent through illness for more than 2 days, we will require medical evidence in the form of a doctor’s note, medical appointment card, prescription or details of any medicines taken in order to authorise continued illness related non attendance. Otherwise, the absence will be unauthorised.

Please note we are able to administer antibiotics in the office – please ask the office staff for details.

If your child is sent home by school due to ill health, the absence for that day will be authorised illness absence. If your child is not well enough to return to school the next day you must telephone the school every day (as above).

In the case of persistent absence or lateness or a high level of unauthorised absence of any kind, the Education Welfare Officer will become involved and this may result in court proceedings being taken against you with the possibility of a substantial fine (up to £2,500) costs being awarded against you and a prison sentence of up to 3 months.

If you have any queries in relation to this letter, please speak to a member of the office staff or Mrs Tombleson.

Thank you for your co-operation and understanding in this matter

Core Values